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PUBLISHED ON: June 20, 2020

The Covid-19 pandemic in 2020 has thrown a spanner in many brides’ plans in Singapore. After you have put in all that effort planning the wedding of your dream, it is inevitable that you’ll feel disappointed if you have to change or postpone your wedding. To help you with your planning process during the pandemic, we have come up with a list of questions that you should ask your wedding venue and vendors during COVID-19.

Remember to take notes in your wedding checklist and budget planner when discussing with your respective wedding vendors.

→ Try Xeplanner’s Wedding Planning Toolkit to Save Yourself from Unnecessary Stress. [Free Prompts]

What to ask your wedding planner

  1. [During Covid-19] We are still unsure whether our wedding is able to proceed, as it is happening at the end of this year (or early next year). Do you think we should proceed with a smaller wedding, or postpone it all together?
  2. What are the financial implications if we have to cancel our wedding? Is the deposit refundable?
  3. Are we able to move our wedding to a later date? Are you available on our rescheduled date?
  4. Will you be coordinating with our other vendors?
  5. Are we able to sign up with a wedding insurance policy now, and would that work?

What to ask your wedding venue

  1. What are the financial implications if we have to cancel our wedding? Is the deposit refundable?
  2. Are we able to move our wedding to a later date? Are you available on our rescheduled date?
  3. Is there a fee for changing dates?
  4. Will the charges per head remain the same if we move our wedding to a later date?
  5. What will happen to the venue during the closures?
  6. Are we able to reduce the number of guests without any penalty fee, if we decide to proceed with our wedding?
  7. Will you operate with the same number of staff as in the original contract?
  8. Will you be providing staff to conduct hygiene procedures such as temperature taking, and noting guests’ contact details for contact tracing?
  9. How will you ensure social distancing measures among staff, as well as guests?
  10. Are we able to make up the minimum sum with things like an upgrade in menu, cocktails, champagne, or even favours?
  11. How are we able to remain in touch during this period?

What to ask your wedding photographer

  1. Are we able to move our shoot or appointment to a later date, and is the deposit transferrable or refundable?
  2. Are you available on our rescheduled date?
  3. Is there a fee for changing dates?
  4. Will the charges remain the same if we move our wedding to a later date?
  5. We may not need the full hours if we have a smaller wedding. Are we able to reduce our package, or how can we work around this to come to an agreement that will benefit us both?
  6. Do you do digital wedding packages? How do digital wedding packages work?
  7. How will we remain in touch during this period?

What to ask your wedding gown and suit boutique or vendor

  1. Are we able to cancel our package? What are the financial implications? Is our deposit refundable?
  2. Alternatively, are we able to move our package to a later date?
  3. Will the charges remain the same for our rescheduled date?
  4. Will your boutique remain open during this time?
  5. We may not need as many outfits, and may not need the full hours if we decide to proceed with a smaller wedding. Are we able to reduce our package, or how can we work around this to come to an agreement that will benefit us both?
  6. Will you be using gowns and suits or material from overseas? And do you foresee any delays in shipping?
  7. How will we remain in touch during this period?

What to ask your makeup artist, hairstylist, and florist

  1. Are we able to move our shoot or appointment to a later date, and is the deposit transferrable or refundable?
  2. Are you available on our rescheduled date?
  3. Is there a fee for changing dates?
  4. Will the charges remain the same if we move our wedding to a later date?
  5. We may not need the full hours if we have a smaller wedding. Are we able to reduce our package, or how can we work around this to come to an agreement that will benefit us both?
  6. How will we remain in touch during this period?

What to ask your florist and/or wedding decorator

  1. Are we able to move our wedding to a later date, and is the deposit transferrable or refundable?
  2. Are you available on our rescheduled date?
  3. Is there a fee for changing dates?
  4. Will the charges remain the same if we move our wedding to a later date?
  5. Will you require any flowers or items from overseas, and do you foresee any delays in shipping?
  6. We may not need the full hours if we have a smaller wedding. Are we able to reduce our package, or how can we work around this to come to an agreement that will benefit us both?
  7. How will we remain in touch during this period?

What to ask your caterer (for solemnizations and venues that are not hotels or restaurants)

  1. What are the financial implications if we have to cancel our wedding? Is the deposit refundable?
  2. Are we able to move our wedding to a later date? Are you available on our rescheduled date?
  3. Is there a fee for changing dates?
  4. Will the charges per head remain the same if we move our wedding to a later date?
  5. Are we able to reduce the number of guests without any penalty fee, if we decide to proceed with our wedding?
  6. Are we able to make up the minimum sum with things like an upgrade in the menu?
  7. How will you ensure social distancing measures among staff, as well as guests?
  8. How are we able to remain in touch during this period? 

What to ask your celebrant, solemnizer, or Justice of the Peace

  1. Will you be available on our rescheduled date instead?
  2. Is there a fee for changing dates?
  3. How many days’ notice do we need to give again for the new date?

What to ask your band, DJ, or emcee

  1. Are we able to move our event to a later date, and is the deposit transferrable or refundable?
  2. Are you available on our rescheduled date?
  3. Is there a fee for changing dates?
  4. Will the charges remain the same if we move our wedding to a later date?
  5. We may not need the full hours if we have a smaller wedding. Are we able to reduce our package, or how can we work around this to come to an agreement that will benefit us both?
  6. How will we remain in touch during this period?

At the same time, when negotiating the terms of your contract, do remember that your wedding vendors are facing a potential loss in income as well.

Lastly, keep these negotiations done via e-mail, Whatsapp, or Telegram, where you can retain a clear record of your discussions. This is so you can refer to them at a later date, should you need to.

→ Try Xeplanner’s Wedding Planning Toolkit to Save Yourself from Unnecessary Stress. [Free Prompts]
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PUBLISHED ON: June 20, 2020

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